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PROPOSED CONTRACT
Department(s): Department of Resource Management
Vendor: Homer Tree Service, Inc., Lockport, Illinois
Request: Authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to enter into and execute
Good(s) or Service(s): Professional services agreement for woody debris removal and reclamation services
Contract Value: Not to exceed $25,000.00 per twelve-month period and a total of $125,000.00 for the term of the contract
Contract Period: 11/14/2023 - 12/31/2028
Estimated Fiscal Impact: FY 2023 $5,000.00, FY 2024 $20,000.00, FY 2025 $25,000.00, FY 2026 $25,000.00, FY 2027 $25,000.00, FY 2028 $25,000.00
Accounts: Professional Services 51033.520840; Grant and Mitigation 51010.521444 and 51010.520840; and all future Professional Services and Grant and Mitigation accounts
Contract Number(s): #74000013144 issued under RFP #23-31-102
Concurrences: The Chief Financial Officer has approved this item. Final agreement is subject to legal review and approval.
The Minority- and Women-Owned Business Enterprise Ordinance is not applicable due to the contract value per year being equal to or less than $25,000.00.
District(s): Districtwide
Summary: The Forest Preserves issued a Request for Proposals (RFP #23-31-102) for the disposal of woody debris such as logs and woodchips generated through the Forest Preserves’ vegetation maintenance and ecological restoration operations. This contract would serve to reduce the amount of debris stockpiled at Forest Preserves properties and facilities, promoting safety and ease-of-access for the public and personnel. Homer Tree Service proposes to remove logs and woodchips at locations with more than 500 cubic yards of material for processing into commercial landscape mulch.
Three (3) firms submitted proposals in response to a qualification-based selection process (RFP #23-31-102), two (2) of which are being recommended for award following review by an evaluation committee. The Forest Preserves is seeking approval of the other qualified firm through Board Item No. 23-0528. Proposals were evaluated based on cost efficiency, removal capacity, and potential for the materials to be repurposed for productive end use in alignment with the Forest Preserves’ sustainability goals. The RFP may be re-posted periodically to allow additional firms to join the pre-qualified vendor pool, depending on disposal needs.
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