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PROPOSED CONTRACT AMENDMENT
Department(s): Legal Department
Vendor: AQL Technologies Inc., Park Ridge, Illinois
Request: Authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to extend and increase contract.
Good(s) or Service(s): Development and enhancement of SharePoint environment.
Original Contract Period: 9/15/2023 - 9/14/2024, with two (2) one-year optional renewals; Administrative Extension 9/15/2024 - 9/14/2025
Proposed Contract Period Extension: 9/15/2025 - 9/14/2026
Total Current Contract Amount Authority: $30,000.00
Original Approval: 9/15/2023, $25,000.00
Previous Increase(s): 5/28/2024, $5,000.00 (Administrative)
This Increase Requested: $50,000.00 ($25,000.00 per twelve-month period)
Estimated Fiscal Impact: FY 2024 $5,000.00, FY 2025 $25,000.00, FY 2026 $20,000.00
Accounts: Legal Services 51001.521055
Contract Number(s): #74000013151
Concurrences: The Chief Financial Officer has approved this item. Final contract amendment is subject to legal review and approval.
Minority- and Women-Owned Business Enterprise goals are not applicable to the contract as the original contract value per year was equal to or less than $25,000.00.
District(s): Districtwide
Summary: The Forest Preserves entered into a contract with AQL Technologies (“AQL”) to enhance and optimize our existing SharePoint environment for improved interaction between Legal, Purchasing and other user departments. This environment included our dashboards, sites, subsites, pages, lists, libraries, permissions, flows, Power Automate and Power Apps in the SharePoint environment and integration with other aspects of Microsoft Office 365. An evaluation committee determined that AQL was the most responsive bidder to a Request for Proposals out of five (5) respondents.
AQL developed the Legal Request Dashboard to handle a variety of requests via automated flows to create a central intake system, reduce duplication, email stakeholders, create/move folders, upload documents, approve/reject requests, etc. The process incorporates numerous inter-departmental communications automatically exchanged via SharePoint. It streamlines the current processes making the Forest Preserves more efficient and effective. The initial beta testing revealed various technical issues to resolve for the Dashboard to have optimal efficiency. Thus, the Forest Preserves seeks to extend and increase the contract to address these outstanding issues in order to improve the Dashboard’s overall effectiveness.
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