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PROPOSED CONTRACT AMENDMENT
Department(s): Planning and Development
Vendor: Wood Environmental & Infrastructure Solutions, Inc. formerly amec foster wheeler and formerly AMEC Environmental & Infrastructure, Inc., Chicago, Illinois
Request: Authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to extend and increase a previously executed contract
Good(s) or Service(s): Program Management/Owner’s Representative Service for Capital Improvement Landscape/Civil Engineering Program
Original Contract Period: Three (3) years 12/5/2012 - 12/4/2015; Board approval of two (2), one (1) year extensions on 11/17/2015 (12/5/2015 - 12/4/2016) and 11/15/2016 (12/5/2016 - 12/4/2017); Administrative Extension: Sixty (60) days (12/5/2017 - 2/2/2018); Board approval of one (1) year extension on 1/9/2018 for the period 2/3/2018 - 2/2/2019
Proposed Contract Period Extension: Six (6) months (2/3/2019 - 8/2/2019)
Total Current Contract Amount Authority: $1,050,355.20
Original Approval: 12/5/2012, $892,560.00
Previous Increase(s): 2/9/2017 Administrative increase $89,256.00; Board Approved 1/9/2018 $68,539.20
This Increase Requested: $124,359.20
Estimated Fiscal Impact: FY 2018 - 2019 $124,359.20
Accounts: General Consulting Services Accounts 51009.520830, 51025.520830, 51026.520830, 51054.520830, 51055.520830, 51056.520830, 51057.520830, 51058.520830 and future 51058.520830
Contract Number(s): 12-80-61
Concurrences:
The Chief Financial Officer and Deputy Chief Attorney have approved this item.
The Vendor has met the Minority and Women Business Enterprise Ordinance Provisions.
District(s): 4, 11
Summary: Due to on-going issues with the construction of unique outdoor recreation improvements at Dan Ryan Woods, the consultant has been asked to respond to numerous requests for information changes in work from the contractor. The Forest Preserves has also asked the consultant to increase the field supervision.
Additional time and funding is required to complete the site improvements and nature play project at Dan Ryan Woods. The initial phase of site improvements was completed in 2016. A second phase of remaining site improvements, including the nature play area, was on hold during the state Open Space Land Acquisition & Development (OSLAD) grant suspension. This second phase of site improvements was bid twice, and awarded by the Board on 12/12/2017. Work on the second phase is expected to be substantially complete by the end of 2018. Additional time is needed to complete punch list items and close out the construction contract.
The vendor has been involved in this project from its inception and has unique knowledge of the contract documents and prior phases of construction. Their continued involvement during the construction is critical to its success.
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