Meeting date/time:
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9/9/2014
10:00 AM
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Minutes status:
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Final
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Meeting location:
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Sagawau Environmental Learning Center,12545 West 111th Street, Lemont, Illinois
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14-0459
| 1 | | Finance Subcommittee on Litigation | Committee Minutes | COMMITTEE REPORT
Committee Name: Finance Subcommittee on Litigation
Committee Date: July 22, 2014
Proposed Settlements Approved Fiscal Year 2014 to Present: $232,161.92
Proposed Settlements to Be Approved: $116,418.51
Legal Fees Approved Fiscal Year 2014 to Present: $418,718.40
Legal Fees for 7/22/2014to be approved: $86,562.56
Committee Name: Finance Subcommittee on Litigation
Committee Date: September 8, 2014
Proposed Settlements Approved Fiscal Year 2014 to Present: $348,581.43
Proposed Settlements to Be Approved: $5,066.04
Legal Fees Approved Fiscal Year 2014 to Present: $505,280.96
Legal Fees for 9/8/2014 To Be Approved: $43,801.88 | recommend for approval | Pass |
Action details
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Not available
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14-0460
| 1 | | Finance Subcommittee on Workers’ Compensation | Committee Minutes | COMMITTEE REPORT
Committee Name: Finance Subcommittee on Workers’ Compensation
Committee Date: 9-8-2014
Workers’ Compensation Claims Approved Fiscal Year 2014 to Present: $223.201.68
Lien Recovery Approved Fiscal Year 2014 to Present: $25,000.00
Workers’ Compensation Claims to Be Approved: $90,000.00 | recommend for approval | Pass |
Action details
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Not available
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14-0414
| 1 | | Matthew Paving Inc. | Disbursement | PROPOSED DISBURSEMENT
Department(s): Planning & Development
Action: Disbursement Approval
Payee: Matthew Paving Inc., Oak Lawn, Illinois
Good(s) or Service(s): Construction Services
Fiscal Impact: $200,920.05
Accounts: Recreation (Landscape Improvements), 25-6760
Contract Number(s): 13-80-02-01C4
Summary: Districtwide Picnic Groves Drainage & Accessibility | recommend for approval | Pass |
Action details
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Not available
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14-0421
| 1 | | University of Illinois | Disbursement | PROPOSED DISBURSEMENT
Department(s): Resource Management
Action: Request to disburse payment
Payee: University of Illinois, Champaign, Illinois
Good(s) or Service(s): Developing Natural and Cultural Resources Master Plan
Fiscal Impact: $256,167.42, Contract is not to exceed $1.3 million for completion of the initial plan. Funding of additional work under the IGA would be approved by the Board on a year to year basis with a maximum of (5) years.
Accounts: Habitat Restoration, 09-6750
Contract Number(s): FPD 2014-01101
Summary: The Prairie Research Institute of the University of Illinois is developing the Natural and Cultural Resources Master Plan to be completed, produced and distributed by 12/31/2014 as part of the celebration of the 100th Anniversary of the Forest Preserves of Cook County. | recommend for approval | Pass |
Action details
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Not available
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14-0462
| 1 | | Plata Corporation, Chicago, Illinois | Disbursement | PROPOSED DISBURSEMENT
Department(s): Planning & Development
Action: Disbursement Approval
Payee: Plata Corporation, Chicago, Illinois
Good(s) or Service(s): Construction Services
Fiscal Impact: $249,859.81
Accounts: 25-6710 Building Account
Contract Number(s): 13-80-01-G3R3
Summary: North Police HQ., Highland Woods Golf Course, Crabtree Nature Center, Deer Grove Subdivision HQ and Northwest Resource Management | recommend for approval | Pass |
Action details
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Not available
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14-0399
| 1 | | Vega Tree Service, Northlake, Illinois. | Bid Recommendation | PROPOSED BID RECOMMENDATION
Presented by: ARNOLD RANDALL, General Superintendent
Department: Resource Management
Request: authorization for the Forest Preserves of Cook County (the “Preserves”) to enter into a contract with Vega Tree Service, Northlake, Illinois.
Reason: Contract #14-31-106N consists of the removal of hazardous trees and emergency response on a time and materials basis in the north region of the Preserves.
Bid Opening Date: 7/25/2014
Bid Results:
1. Vega Tree Service $61.92/hr
2. Winklers Tree & Landscape $70.11/hr
3. Trees R’ Us $75.00/hr
4. Groundskeeper Landscape $89.95/hr
Estimated Fiscal Impact: the combined total of contract #14-31-106N, #14-31-106C and #14-31-106S will not exceed $500,000.00 in a calendar year.
Contract Period: 1/1/2015 - 12/31/2019
Account Name/Number: Vegetation Management, 09-6754
District: Districtwide
Concurrence(s):
The vendor has met the Minority and Women Business Enterprise Ordinance provision.
The Chief Attorney and Chief Financial Officer have approved this item. | recommend for approval | Pass |
Action details
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Not available
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14-0401
| 1 | | Winkler’s Tree Service, Hillside, Illinois | Bid Recommendation | PROPOSED BID RECOMMENDATION
Presented by: ARNOLD RANDALL, General Superintendent
Department: Resource Management
Request: Authorization for the Forest Preserve District of Cook County (the “Preserves”) to enter into a contract with Winkler’s Tree Service, Hillside, Illinois.
Reason: Contract #14-31-106C consists of the removal of hazardous trees and emergency response on a time and materials basis in the central region of the Preserves.
Bid Opening Date: 7/25/2014
Bid Results:
1. Winkler’s Tree Service $67.27/hr
2. Groundskeeper Landscape $79.36/hr
3. Trees R Us $115.00/hr
Estimated Fiscal Impact: The combined total of contract #14-31-106N, #14-31-106C, and #14-31-106S will not exceed $500,000 in a calendar year.
Contract Period: 1/1/2015 - 12/31/2019
Account Name/Number: Vegetation Management, 09-6754
District: Districtwide
Concurrence(s):
The vendor has met the Minority and Women Business Enterprise Ordinance provision.
The Chief Attorney and Chief Financial Officer have approved this item. | recommend for approval | Pass |
Action details
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Not available
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14-0402
| 1 | | Groundskeeper Landscape, Orland Park, Illinois | Bid Recommendation | PROPOSED BID RECOMMENDATION
Presented by: ARNOLD RANDALL, General Superintendent
Department: Resource Management
Request: Authorization for the Forest Preserve District of Cook County (the “Preserves”) to enter into a contract with Groundskeeper Landscape, Orland Park, Illinois
Reason: Contract #14-31-106S consists of the removal of hazardous trees and emergency response on a time and materials basis in the south region of the preserves
Bid Opening Date: 7/25/2014
Bid Results:
1. Groundskeeper Landscape $68.75/hr
2. Winkler’s Tree Service $68.81/hr
3. Trees R Us $135.00/hr
Estimated Fiscal Impact: The combined total of contract #14-31-106N, #14-31-106C, and #14-31-106S will not exceed $500,000.00 in a calendar year.
Contract Period: 1/1/2015 - 12/31/2019
Account Name/Number: Vegetation Management / 09-6754
District: Districtwide
Concurrence(s):
The vendor has met the Minority and Women Business Enterprise Ordinance provision.
The Chief Financial Officer and Chief Attorney have approved this item. | recommend for approval | Pass |
Action details
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Not available
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14-0411
| 1 | | Path Construction, Inc. | Bid Recommendation | PROPOSED BID RECOMMENDATION
Presented by: ARNOLD RANDALL, General Superintendent
Department: Planning & Development
Request: Authorization for the Forest Preserve District of Cook County (the “Forest Preserves”) to enter into a contract with Path Construction, Inc., Arlington Heights, Illinois, for building and related site improvements at the Preserves Rolling Knolls Welcome Center near Elgin.
Reason: Contract 13-80-01 G7R3 Re-Bid is for the Preserve’s new Rolling Knolls Welcome Center. The proposed project is to demolish a portion of the existing clubhouse that is no longer useable, remodel the remaining portion of the existing clubhouse building, build an addition to the existing clubhouse and to reconstruct the existing parking area. The proposed project includes but is not limited to the development of a meeting room with a warming kitchen, a multipurpose room, new ADA toilet facilities, a small office area to support the facility and improved site drainage for the parking area and around the building. This facility also includes the use of geothermal heating | recommend for approval | Pass |
Action details
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Not available
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14-0412
| 1 | | Vega Tree Service, Northlake, Illinois | Bid Recommendation | PROPOSED BID RECOMMENDATION
Presented by: ARNOLD RANDALL, General Superintendent
Department: Department of Resource Management
Request: Authorization for the Forest Preserve District of Cook County (the “Preserves”) to enter into a contract with Vega Tree Service, Northlake, Illinois
Reason: Contract number 14-31-111 consist of the removal, topping or pruning of eight hundred and forty seven (847) trees, which includes forty three (43) that require stumping and twenty four (24) additional stumps (due mostly to impacts from the Emerald Ash Borer), in accordance with the Preserves’ specifications in Region 9, Calumet Division. Vega Tree Service, Northlake, Illinois, was the lowest responsive and responsible of the two (2) bidders.
Bid Opening Date: 8/15/2014
Bid Results:
1. Vega Tree Service $86,000.00
2. Homer Tree Service $191,462.50
Estimated Fiscal Impact: $86,000.00
Contract Period: Sixty (60) working days from notice to proceed.
Account Name/Number: EAB Tree Removal/09-6756
District(s): 3,4,5,6, and 11
Concurrence(s):
T | recommend for approval | Pass |
Action details
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Not available
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14-0424
| 1 | | Industria, Inc. | Bid Recommendation | PROPOSED BID RECOMMENDATION
Presented by: ARNOLD RANDALL, General Superintendent
Department: Planning and Development
Request: Authorization for the Forest Preserve District of Cook County (the “Preserves”) to enter into a contract with Industria, Inc. in Chicago, Illinois for George Dunne National Trail patching repairs and parking lot pavement repairs.
Reason: Contract 14-80-25R, George Dunne National Trail patching repairs and parking lot pavement repair, work includes, but is not limited to, full depth trail pavement patching at the Tinley Creek Paved Trail surrounding George Dunne National Golf Course and a connecting path to Bremen Grove, removal and resurfacing parking lot pavement at George Dunne National Golf Course parking lot, drainage improvements, backfilling, landscaping, striping and other related work as specified in the plans and specifications.
Bid Opening Date: 8/20/2014
Bid Results:
1. Outlook Design & Construction, Inc. $143,296.64*
2. Industria, Inc. $174,175.00
3. Pavement Systems Inc. $174,550.00
4. Century Contracto | recommend for approval | Pass |
Action details
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Not available
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14-0432
| 1 | | Corporate Fund Analysis of Revenue and Expense Report 7/1/2014 - 7/31/2014 | Report | REPORT
Department: Finance
Request: Receive and File
Report Title: Corporate Fund Analysis of Revenue and Expense Report
Report Period: 7/1/2014 - 7/31/2014
Summary: Detailed Fund Analysis of Revenue and Expense Report for July 2014 | receive and filed | Pass |
Action details
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Not available
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