Forest Preserve District of Cook County - Meeting of Finance Committee on 9/13/2016 at 10:00 AM

16-0383

Fri, 27 Oct 2023 17:16:09 GMT

File #: 16-0383
Ver.: 1
Agenda #:
Type: Committee Minutes
Title: COMMITTEE MINUTES Approval of the minutes from the meeting of 7/12/2016
Action: approve
Result: Pass

16-0354

Fri, 27 Oct 2023 17:16:09 GMT

File #: 16-0354
Ver.: 1
Agenda #:
Type: Recommendation of the Finance Subcommittee (Litigation)
Title: RECOMMENDATION OF THE FINANCE SUBCOMMITTEE (LITIGATION) Finance Subcommittee Meeting on Litigation -7/13/2016 The Finance Subcommittee on Litigation met on the above listed date and recommends the following for approval: Proposed Settlements Approved Fiscal Year 2016 to Present: $386,495.10 Proposed Settlements to Be Approved: $5,000.00 Legal Fees Approved Fiscal Year 2016 to Present: $751,610.14 Legal Fees for 7/13/2016 to Be Approved: $78,991.70
Action: approve
Result: Pass

16-0370

Fri, 27 Oct 2023 17:16:09 GMT

File #: 16-0370
Ver.: 1
Agenda #:
Type: Recommendation of the Finance Subcomittee (Workers' Compensation)
Title: RECOMMENDATION OF THE FINANCE SUBCOMMITTEE (WORKERS’ COMPENSATION) Finance Subcommittee Meeting on Workers’ Compensation -7/13/2016 The Finance Subcommittee on Workers’ Compensation met on the above listed date and recommends the following for approval: Workers’ Compensation Claims approved Fiscal Year 2016 to present: $37,403.71 Workers’ Compensation Claims to Be Approved: $1.00 plus waiver of lien
Action: approve
Result: Pass

16-0371

Fri, 27 Oct 2023 17:16:09 GMT

File #: 16-0371
Ver.: 1
Agenda #:
Type: Recommendation of the Finance Subcomittee (Workers' Compensation)
Title: RECOMMENDATION OF THE FINANCE SUBCOMMITTEE (WORKERS’ COMPENSATION) Finance Subcommittee Meeting on Workers’ Compensation -9/13/2016 The Finance Subcommittee on Workers’ Compensation met on the above listed date and recommends the following for approval: Workers’ Compensation Claims approved Fiscal Year 2016 to present: $37,404.71 Workers’ Compensation Claims to Be Approved: $41,561.16
Action: approve
Result: Pass

16-0267

Fri, 27 Oct 2023 17:16:09 GMT

File #: 16-0267
Ver.: 1
Agenda #:
Type: Bid Recommendation
Title: PROPOSED BID RECOMMENDATION Department: Planning and Development Request: Authorization for the Forest Preserves District of Cook County (the “Preserves”) to enter into a construction contract with GMA Construction Group, Chicago, Illinois to furnish and install water filtration systems at Camp Bullfrog located in Palos Township, Maple Lake Boathouse located in Palos Township, Swallow Cliff Warming Center located in Palos Township, and Camp Shabbona located in Thornton Township. Reason: 16-80-43-R Water Filtration Systems - Rebid. Work undertaken by this contract will improve the taste and color of the well water at the above mentioned locations is potable and extend the life of pipes and plumbing fixtures. The work includes furnishing and installing reverse osmosis filtrations systems as well as the construction and modification of certain buildings to accommodate these systems and other work as described in the drawings and building specifications. Bids for this project were originally to be opened on 6/24/2016 however only one bid was received at that time. Accord
Action: recommend for approval
Result: Pass

16-0348

Fri, 27 Oct 2023 17:16:09 GMT

File #: 16-0348
Ver.: 1
Agenda #:
Type: Bid Recommendation
Title: PROPOSED BID RECOMMENDATION Department: Resource Management Request: Authorization for the Forest Preserves of Cook County (the “Preserves”) to enter into a contract with Homer Tree Service, Lockport, Illinois Reason: Contract #16-31-114 consists of the removal of one thousand and fifty three (1,053) trees, five (5) of which require pruning in accordance with the Preserves’ specifications in Region 6, Palos Division. Homer Tree Service was the lowest responsible bidder of the six (6) bidders. Bid Opening Date: 8/19/2016 Bid Results: 1. Homer Tree Service, $94,815.00 2. Steve Piper & Sons, $109,496.00 3. Arborworks, LLC, $123,786.25 4. Trees R Us, $149,140.00 5. Groundskeeper, $153,900.00 6. Clean Cut Tree Service, $162,844.00 Estimated Fiscal Impact: $94,815.00 Contract Period: Ninety (90) working days after issuance of purchase order Account Name/Number: Habitat Enhancement 09-6755, EAB Tree Removal 09-6756, Habitat Restoration 09-6750, Tree Mitigation 10-6750 District(s): 17 Concurrence(s): The Chief Attorney and Chief
Action: recommend for approval
Result: Pass

16-0362

Fri, 27 Oct 2023 17:16:09 GMT

File #: 16-0362
Ver.: 1
Agenda #:
Type: Bid Recommendation
Title: PROPOSED BID RECOMMENDATION Department: Resource Management Request: Authorization for the Forest Preserves of Cook County (the “Preserves”) to enter into a contract with Central Tree LLC, Hoffman Estates, Illinois Reason: Contract #16-31-116 consists of approximately 100 acres of brush removal at Crabtree Nature Center to improve habitat for native bird species. The project is being funded in part by a grant from the U.S. Fish and Wildlife Service, which was initially approved by the Board of Commissioners on 10/6/2015. The original low bidder, Semper Fi Land Services, was deemed nonresponsive as per the bid specifications. Therefore, the Preserves would like to proceed with Central Tree LLC, the second lowest responsible bidder of the nine (9) bidders. Bid Opening Date: 8/10/2016 Bid Results: 1. Semper Fi Land Services, $109,438.00 2. Central Tree LLC, $148,750.00 3. Stantec, $191,320.00 4. Integrated Lakes Management, $204,582.98 5. Homer Tree Service, $206,095.00 6. Tallgrass Restoration, $236,402.00 7. Groundskeeper Landscaping, $256,489.8
Action: recommend for approval
Result: Pass

16-0363

Fri, 27 Oct 2023 17:16:09 GMT

File #: 16-0363
Ver.: 1
Agenda #:
Type: Bid Recommendation
Title: PROPOSED BID RECOMMENDATION Department: Resource Management Request: Authorization for the Forest Preserves of Cook County (the “Preserves”) to enter into a contract with Homer Tree Service, Lockport, Illinois Reason: Contract #16-31-117 consists of approximately 31 acres of brush removal in accordance with the Preserves’ specifications at Turnbull Woods in Glencoe, Illinois. The project is being partially funded by a grant from the Natural Resources Conservation Service, which was initially approved by the Board of Commissioners on 10/6/2015. The original lowest bidder, Integrated Lakes Management withdrew their bid. Therefore, the Preserves would like to proceed with Homer Tree Service, the second lowest responsible bidder out of the eight (8) bidders. Bid Opening Date: 8/19/2016 Bid Results: 1. Integrated Lakes Management, $21,035.29* 2. Homer Tree Service, $46,694.00 3. Clean Cut Tree Service, $46,800.00 4. Tallgrass Restoration, $57,000.00 5. Cardno, Inc., $66,920.00 6. Trees R Us, $71,168.00 7. Groundskeeper Landscaping, $83,500.00 8. At
Action: recommend for approval
Result: Pass

16-0366

Fri, 27 Oct 2023 17:16:09 GMT

File #: 16-0366
Ver.: 1
Agenda #:
Type: Bid Recommendation
Title: PROPOSED BID RECOMMENDATION Department: Resource Management Request: Authorization for the Forest Preserves of Cook County (the “Preserves”) to enter into a contract with Trees “R” Us, Wauconda, Illinois. Reason: Contract #16-31-115 consists of approximately 7.6 acres of tree removal in accordance with the Preserves’ specifications at Somme Nature Preserve in Northbrook, Illinois. The project is being funded in part by a grant from the U.S. Fish and Wildlife Service, which was initially approved by the Board of Commissioners on 1/12/2016. Trees “R” Us was the lowest responsible bidder of the four (4) bidders when adjusted for response to optional items included in the bid. Bid Opening Date: 8/26/2016 Bid Results: 1. Trees “R” Us, $21,285.00 2. Integrated Lakes Management, $21,789.45 3. Tallgrass Restoration, $28,200.00 4. Homer Environmental, $37,200.00 Estimated Fiscal Impact: $21,285.00 Contract Period: 9/13/2016 to 10/31/2017 Account Name/Number: Grant Accounts, 10-5800 and 10-6750, Potential Grant Match & Work Fund 09-6757, Habit
Action: recommend for approval
Result: Pass

16-0367

Fri, 27 Oct 2023 17:16:09 GMT

File #: 16-0367
Ver.: 1
Agenda #:
Type: Bid Recommendation
Title: PROPOSED BID RECOMMENDATION Department: Resource Management Request: Authorization for the Forest Preserves of Cook County (the “Preserves”) to enter into a contract with Trees “R” Us, Wauconda, Illinois. Reason: Contract #16-31-121 consists of the removal of nine hundred eighty (980) trees, three (3) of which require pruning in accordance with the Preserves’ specifications in Region 4, North Branch Division. Trees “R” Us was the lowest responsible bidder of the five (5) bidders. Bid Opening Date: 8/26/2016 Bid Results: 1. Trees “R” Us, $155,932.00 2. Arborworks, LLC, $161,554.40 3. Clean Cut Tree Service, $170,650.00 4. Groundskeeper Landscaping, $186,500.00 5. Homer Tree Care, $216,528.00 Estimated Fiscal Impact: $155,932.00 Contract Period: Sixty (60) working days from issuance of purchase order Account Name/Number: Habitat Enhancement 09-6755, EAB Tree Removal 09-6756, Habitat Restoration 09-6750 and Tree Mitigation 10-6750 District(s): 9, 10, 12, 13 and 14 Concurrence(s): The Chief Attorney and Chief Financial Office
Action: recommend for approval
Result: Pass

16-0369

Fri, 27 Oct 2023 17:16:09 GMT

File #: 16-0369
Ver.: 1
Agenda #:
Type: Bid Recommendation
Title: PROPOSED BID RECOMMENDATION Department: Facilities and Fleet Request: To enter into a contract with Amerigas Propane, Cicero, Illinois for supply and delivery of liquid propane Districtwide. Reason: Contract # 16-53-063R is for liquid propane for Forest Preserve District of Cook County’s facilities and vehicles. Bid Opening Date: 6/7/2016 Bid Results: 1. Amerigas Propane, Cicero, Illinois $516,000.002. Estimated Fiscal Impact: FY 2016 $43,000.00, FY 2017 $172,000.00 FY 2018 $172,000.00 FY 2019 $129,000.00 Contract Period: Thirty six (36) months from Notice to Proceed Accounts: Propane Gas and Heating, 01-6345 District(s): Districtwide The Chief Financial Officer and Chief Attorney have approved this item. The Vendor has met the Minority and Women Business Enterprise Ordinance Provisions. Summary: This supply and delivery of liquid propane contract will supply the Forest Preserves of Cook County with propane for our facilities and vehicles. Propane is domestically produced. Propane has low carbon and low oil contamination which may
Action: recommend for approval
Result: Pass

16-0326

Fri, 27 Oct 2023 17:16:09 GMT

File #: 16-0326
Ver.: 1
Agenda #:
Type: Disbursement
Title: PROPOSED DISBURSEMENT Department(s): Resource Management Action: Disbursement approval Payee: University of Illinois, Champaign, Illinois Good(s) or Service(s): Work associated with the Natural and Cultural Resources Master Plan Fiscal Impact: $166,780.04 Contract Number(s): FPD 2014-01101 District(s): Districtwide
Action: recommend for approval
Result: Pass

16-0364

Fri, 27 Oct 2023 17:16:09 GMT

File #: 16-0364
Ver.: 1
Agenda #:
Type: Disbursement
Title: PROPOSED DISBURSEMENT Department(s): Planning & Development Action: Disbursement Approval Payee: Old Veteran Construction Inc., Chicago, Illinois Good(s) or Service(s): Construction Services Fiscal Impact: $236,952.88 Accounts: Camp Account, 25-6730 Contract Number(s): 13-80-03-004C District(s): 14 Summary: Camp Reinberg Development
Action: recommend for approval
Result: Pass

16-0244

Fri, 27 Oct 2023 17:16:09 GMT

File #: 16-0244
Ver.: 1
Agenda #:
Type: Ordinance Amendment
Title: PROPOSED ORDINANCE AMENDMENT FEE SCHEDULE BE IT ORDAINED, by the Cook County Board of Commissioners, that Title 7 - Fees, Chapter 1 - Fee Schedule of the Forest Preserve District of Cook County Code of Ordinances is hereby amended as Follows 7-1-1: FEE SCHEDULE *** Camp Sullivan Barn rental fees without use of climbing wall: Includes exclusive use of barn upper level with kitchen, tables and chairs; capacity 109. Cook County Residents & Businesses Mon-Thurs. $50, per hour; Friday-Sun. $75/hour Non Cook County Residents & Business Mon-Thurs. $70/hour; Fri-Sun. $95 per hour All rentals subject to $100 security deposit. Camp Sullivan Camp & Climb Day Event Fees Includes exclusive use for 2 hours on upper level of barn, tables chairs, 2 hours staff led climbing wall activities, bring your own food and drink, use of upper deck and use of the kitchen. Up to 20 Climbers (max 40 people) Cook County Resident Mon.-Thurs. $310; Fri-Sun. $350 Non Cook County Resident Mon-Thurs. $360; Fri-Sun. $420 21 to 40 Climbers (max 80 people) Cook County Resident Mon.-T
Action: recommend for approval as amended
Result: Pass

16-0308

Fri, 27 Oct 2023 17:16:09 GMT

File #: 16-0308
Ver.: 1
Agenda #:
Type: Ordinance Amendment
Title: PROPOSED ORDINANCE AMENDMENT PUBLIC UTILITIES BE IT ORDAINED, by the Forest Preserve District of Cook County Board of Commissioners, that Title 5, Public Utilities, Chapter 2, Franchises, Sections 5-2A-5 and 5-2B-5, Tree Mitigation of the Forest Preserve District of Cook County Code is hereby amended as Follows: *** Sec. 5-2A-5. Tree Mitigation. All plans submitted will include a listing of all trees over four (4) inches in diameter breast height (DBH) that will be removed from FPD property as a result of construction of the proposed facilities. This list will include the DBH, common name, and species name for each tree to be removed. Plans will also indicate the location of the trees to be removed, identity of each individual tree and indicate that it is to be removed by showing an "X" through the tree symbol on the plans. The FPD will use this information to determine the tree mitigation fee using the FPD's tree mitigation plan as adopted by the Board of Forest Preserve District Commissioners on March 21, 2007, and as further amended by the Forest Preserve District Bo
Action: recommend for approval
Result: Pass

16-0233

Fri, 27 Oct 2023 17:16:09 GMT

File #: 16-0233
Ver.: 1
Agenda #:
Type: Report
Title: REPORT Department: Resource Management Request: Receive and File Report Title: Tree Mitigation Plan Report Period: N/A Summary: The Board of Commissioners approved the Forest Preserve District of Cook County’s (the “Preserves”) Tree Mitigation Plan on 3/21/2007. The Tree Mitigation Plan is utilized as a tool to determine the value of trees that are lost due to license and easement requests affecting Forest Preserve property. The valuation formula is driven by a dollar amount for the cross sectional area of the tree in square inches. The current standardized value of $71/in. was set by the Illinois Chapter of the International Society of Arboriculture for the northern section of Illinois, and has not been updated since 2007. In response to changing markets over the last near decade, it is recommended that the cross-sectional cost per square inch be amended to a valuation more consistent with today’s rates. An industry-recognized method is to utilize the average cost of similarly priced trees procured through the Preserves’ existing tree planting contract
Action: approve as amended
Result: Pass

16-0337

Fri, 27 Oct 2023 17:16:09 GMT

File #: 16-0337
Ver.: 1
Agenda #:
Type: Report
Title: REPORT Department: Finance and Administration Request: Receive and File Report Title: Corporate Fund Analysis of Revenue and Expense Report Period: 1/1/2016 - 7/31/2016 Summary: Detailed Fund Analysis of Revenue and Expense Report from 1/1/2016 - 7/31/2016.
Action: receive and filed
Result: Pass