Forest Preserve District of Cook County - Meeting of Finance Committee on 7/27/2021 at 9:30 AM

21-0378

Thu, 23 May 2024 16:24:09 GMT

File #: 21-0378
Ver.: 1
Agenda #:
Type: Committee Minutes
Title: COMMITTEE MINUTES Approval of the minutes from the meeting of 02/25/2020
Action: approve
Result: Pass

21-0318

Fri, 27 Oct 2023 17:16:40 GMT

File #: 21-0318
Ver.: 1
Agenda #:
Type: Bid Recommendation
Title: PROPOSED BID RECOMMENDATION Department: Department of Planning and Development Request: Authorization for the Forest Preserves of Cook County to enter into a construction contract with AGAE Contractors, Inc., primary place of business Chicago, Illinois, for shelter repairs at Midlothian Meadows and King’s Grove in Southwest Cook County. Reason: Contract #74000009401 issued under Project #21-80-26 Picnic Shelter Repairs 2021 at Midlothian Meadows Groves #1, 2, 3 and 4, and King’s Grove #1. The work addresses the renovation of five (5) existing picnic shelters. The work includes, but is not limited to, lead-based paint removal, concrete ceiling panel patching, concrete ceiling panel replacement, roof removal and replacement, and other related work as specified in the plans and specifications. Bid Opening Date: 6/16/2021 Bid Results: Bidder Bid Amount 1. AGAE Contractors, Inc. $260,035.00 2. Fabex Technologies $472,405.00 Estimated Fiscal Impact: $260,035.00 Contract Period: One hundred fifty (150) days from issuance of notice to proceed Account
Action: approve
Result: Pass

21-0319

Fri, 27 Oct 2023 17:16:39 GMT

File #: 21-0319
Ver.: 1
Agenda #:
Type: Bid Recommendation
Title: PROPOSED BID RECOMMENDATION Department: Department of Planning and Development Request: Authorization for the Forest Preserves of Cook County to enter into a construction contract with Fabex Technologies LLC, primary place of business Chicago, Illinois, for Masonry Repairs at Salt Creek Resource Management located near Western Springs. Reason: Contract #74000009402 issued under Project #21-80-14 Masonry Repairs at Salt Creek Resource Management. The work addresses repairs to three (3) existing buildings. The work includes, but is not limited to, masonry repairs, painting, sealant replacement, miscellaneous carpentry repairs and other related work as specified in the plans and specifications. Bid Opening Date: 6/16/2021 Bid Results: Bidder Bid Amount 1. Fabex Technologies, LLC $176,460.00 2. Berglund Construction $200,000.00 3. Bulley & Andrews Masonry Restoration, LLC $243,105.00 Estimated Fiscal Impact: $176,460.00 Contract Period: Two hundred ten (210) days from issuance of notice to proceed Account Name/Number: Property Maintenance & O
Action: approve
Result: Pass

21-0320

Fri, 27 Oct 2023 17:16:39 GMT

File #: 21-0320
Ver.: 1
Agenda #:
Type: Bid Recommendation
Title: PROPOSED BID RECOMMENDATION Department: Department of Planning and Development Request: Authorization for the Forest Preserves of Cook County to enter into a construction contract with L. Marshall, Inc., primary place of business Glenview, Illinois, for roof replacement at southeast police headquarters located near Lansing. Reason: Contract #74000009458 issued under Project #21-80-10 Roof Replacement at Southeast Police. The work addresses removal and replacement of an existing roof. The work includes, but is not limited to, removing and replacing existing roof, sealant work, miscellaneous carpentry work and other related work as specified in the plans and specifications. Bid Opening Date: 6/23/2021 Bid Results: Bidder Bid Amount 1. O.A.K.K. Construction Co., Inc. $199,175.00* 2. L. Marshall, Inc. $264,000.00 3. Fabex Technologies LLC $297,882.00 4. Tori Construction, LLC $300,250.00 5. SMB Contracting Inc. $353,000.00 * O.A.K.K. Construction Co., Inc. has withdrawn their bid. Estimated Fiscal Impact: $264,000.00 Contract Period: Two hund
Action: approve
Result: Pass

21-0324

Fri, 27 Oct 2023 17:16:39 GMT

File #: 21-0324
Ver.: 1
Agenda #:
Type: Bid Recommendation
Title: PROPOSED BID RECOMMENDATION Department: Department of Landscape Maintenance Request: Authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to enter into a three (3) year contract with two (2) one - year renewal options for Region 1 with Allied Waste Transportation, Chicago, Illinois. Reason: Contract #21-52-101 (R) issued under Solicitation #2152-006223 (R) consists of disposal for refuse generated at locations in Region 1 (South/SouthWest Region) collected by Forest Preserves staff. Allied Waste Transportation was the lowest responsible bidder of the two (2) bidders. Bid Opening Date: 4/30/2021 Bid Results: 2021-2022 2022-2023 2023-2024 Allied Waste Transportation $54.66 per ton $56.30 per ton $58.00 per ton Lakeshore Recycling Systems $54.50 per ton $57.25 per ton $60.10 per ton Estimated Fiscal Impact: $92,000.00 for thirty-six (36) months Contract Period: 9/1/2021 - 8/31/2024 Account Name/Number: Refuse Disposal 29250.520075 District(s): 2, 3, 4, 5, 6, 11, 16, 17 Concurrence(s): The Chief Financial Officer an
Action: approve
Result: Pass

21-0325

Fri, 27 Oct 2023 17:16:39 GMT

File #: 21-0325
Ver.: 1
Agenda #:
Type: Bid Recommendation
Title: PROPOSED BID RECOMMENDATION Department: Department of Landscape Maintenance Request: Authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to enter into a three (3) year contract with two (2) one - year renewal options for Region 2 with Lakeshore Recycling Systems, Chicago, Illinois. Reason: Contract #21-52-102 (R) issued under Solicitation #2152-006224 (R) consists of disposal for refuse generated at locations in Region 2 (Central Region) collected by Forest Preserves staff. Lakeshore Recycling Systems was the only responsible bidder. Bid Opening Date: 4/30/2021 Bid Results: 2021-2022 2022-2023 2023-2024 Lakeshore Recycling Systems $54.50 per ton $57.25 per ton $60.10 per ton Estimated Fiscal Impact: $92,000.00 for thirty-six (36) months Contract Period: 9/1/2021 - 8/31/2024 Account Name/Number: Refuse Disposal 29250.520075 District(s): 1, 6, 9, 11, 14, 15, 16, 17 Concurrence(s): The Chief Financial Officer and Chief Attorney have approved this item. The contract-specific Minority- and Women-Owned Business En
Action: approve
Result: Pass

21-0326

Fri, 27 Oct 2023 17:16:39 GMT

File #: 21-0326
Ver.: 1
Agenda #:
Type: Bid Recommendation
Title: PROPOSED BID RECOMMENDATION Department: Department of Landscape Maintenance Request: Authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to enter into a three (3) year contract with two (2) one - year renewal options with Allied Waste Transportation, Chicago, Illinois. Reason: Contract #21-52-104 (R) issued under Solicitation #2152-006226 (R) consists of disposal for refuse generated at locations in Region 4 (Southeast Region), collected by Forest Preserves staff. Allied Waste Transportation was the only responsible bidder. Bid Opening Date: 4/30/2021 Bid Results: 2021-2022 2022-2023 2023-2024 Allied Waste Transportation $54.66 per ton $56.30 per ton $58.00 per ton Estimated Fiscal Impact: $23,000.00 for thirty-six (36) months Contract Period: 9/1/2021 - 8/31/2024 Account Name/Number: Refuse Disposal 29250.520075 District(s): 4, 5, 6 Concurrence(s): The Chief Financial Officer and Chief Attorney have approved this item. The contract-specific Minority- and Women-Owned Business Enterprise goal for this contra
Action: approve
Result: Pass

21-0351

Fri, 27 Oct 2023 17:16:40 GMT

File #: 21-0351
Ver.: 1
Agenda #:
Type: Bid Recommendation
Title: PROPOSED BID RECOMMENDATION Department: Department of Planning and Development Request: Authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to enter into a construction contract with Matthew Paving, Inc., primary place of business Oak Lawn, Illinois, for Districtwide Transportation Improvements at Cherry Hill Woods in Palos, Crawdad Slough in Willow Springs, and McClaughrey Springs Woods in Palos Park. Reason: Contract #74000009400 issued under Project #19-80-67G-21C4 Districtwide Transportation Improvements at three (3) locations (Cherry Hill Woods, Crawdad Slough, and McClaughrey Springs Woods). The work includes, but is not limited to, parking lot resurfacing, concrete sidewalk and pads, drainage improvements, pavement markings, and other related work as specified in the plans and specifications. Bid Opening Date: 6/23/2021 Bid Results: Bidder Bid Amount 1. Matthew Paving, Inc. $369,407.50 2. Enlight Contracting, LLC $415,673.90 3. M&J Asphalt Paving Co, Inc. $449,951.04 Estimated Fiscal Impact: $369,407.50 Contract Per
Action: approve
Result: Pass

21-0352

Fri, 27 Oct 2023 17:16:39 GMT

File #: 21-0352
Ver.: 1
Agenda #:
Type: Bid Recommendation
Title: PROPOSED BID RECOMMENDATION Department: Department of Planning and Development Request: Authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to enter into a construction contract with Enlight Contracting, LLC, primary place of business Chicago, Illinois, for the Parking Lot Green Infrastructure Retrofit and Canoe Launch project at Schuth’s Grove in North Riverside. Reason: Contract #7400009398 issued under Project #19-80-67G-21C5 Parking Lot Green Infrastructure Retrofit and Canoe Launch at Schuth’s Grove. The work includes, but is not limited to, porous unit paving parking lot and bio-retention retrofit and accessible canoe and kayak launch improvements, and other related work as specified in the plans and specifications. A green infrastructure grant awarded by the Metropolitan Water Reclamation District of Greater Chicago (“MWRD”) will contribute approximately $203,107.00 and a boat access area development grant awarded by the Illinois Department of Natural Resources (“IDNR”) will contribute approximately $80,000.00. Motor Fuel Tax (“MFT”) fund
Action: approve
Result: Pass

21-0353

Fri, 27 Oct 2023 17:16:39 GMT

File #: 21-0353
Ver.: 1
Agenda #:
Type: Bid Recommendation
Title: PROPOSED BID RECOMMENDATION Department: Department of Planning and Development Request: Authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to enter into a construction contract with Enlight Contracting, LLC, primary place of business Chicago, Illinois, for Districtwide Transportation Improvements at 165 Algonquin Rd and Crabtree Nature Center in Barrington, Illinois. Reason: Contract #74000009399 issued under Project #19-80-67G-21C6 Districtwide Transportation Improvements at 165 Algonquin Rd and Crabtree Nature Center. The work includes, but is not limited to, earthwork, asphalt paving, permeable paver construction, drainage and ADA improvements, and other related work as specified in the plans and specifications. A Museum Grant awarded by the Illinois Department of Natural Resources (“IDNR”) will contribute approximately $105,000.00 for ADA improvements at Crabtree Nature Center. Motor Fuel Tax (“MFT”) funds from the Cook County Department of Transportation & Highways are anticipated to cover most of the remaining project cost. Bid Openi
Action: approve
Result: Pass

21-0356

Fri, 27 Oct 2023 17:16:39 GMT

File #: 21-0356
Ver.: 1
Agenda #:
Type: Bid Recommendation
Title: PROPOSED BID RECOMMENDATION Department: Department of Resource Management Request: Authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to enter into a construction contract with Meru Corporation, primary place of business Niles, Illinois, for a water outlet improvement project at Powderhorn Lake in Chicago. Reason: Contract #74000009403 issued under Project #21-31-109 Powderhorn Lake Outlet Improvements. The work includes, but is not limited to, a series of storm sewers to create a fish passage system connecting Powderhorn Lake to Wolf Lake, and other related work as specified in the plans and specifications. A majority of the construction will be funded through a grant sub-awarded to the Forest Preserves from Audubon Great Lakes via the National Oceanic and Atmospheric Administration in 2020 (Board Item No. 20-0169) to complete the design, permitting, and construction of a water control structure at Powderhorn Lake. Bid Opening Date: 6/16/2021 Bid Results: Bidder Bid Amount 1. Meru Corporation $845,774.50 2. Enlight Contracting,
Action: approve
Result: Pass

21-0350

Fri, 27 Oct 2023 17:16:39 GMT

File #: 21-0350
Ver.: 1
Agenda #:
Type: Report
Title: REPORT Department: Department of Finance and Administration Request: Receive and File Report Title: Corporate Fund Analysis of Revenue and Expenditures Report Period: 1/1/2021 - 5/31/2021 Summary: Detailed Fund Analysis of Revenue and Expenditures for May 2021.
Action: receive and filed
Result: Pass

21-0362

Fri, 27 Oct 2023 17:16:40 GMT

File #: 21-0362
Ver.: 1
Agenda #:
Type: Report
Title: REPORT Department: Departments of Legal and Finance Request: Receive and File Report Title: Workers’ Compensation Report - May 2021 Report Period: 5/1/2021 - 5/31/2021 Summary: Per Board Resolution 19-0509 (12/17/2019), the Forest Preserves of Cook County Legal and Finance Departments are submitting Workers’ Compensation Claim Payments for the month of May 2021.
Action: receive and filed
Result: Pass

21-0270

Fri, 27 Oct 2023 17:16:40 GMT

File #: 21-0270
Ver.: 1
Agenda #:
Type: Ordinance
Title: PROPOSED ORDINANCE OUTSIDE COUNSEL AND LEGAL FEES BE IT ORDAINED, by the Forest Preserve District of Cook County Board of Commissioners that Chapter 19 of Title 1 of the Forest Preserve District of Cook County Code of Ordinances is hereby enacted as follows: A. District Reports to Litigation Subcommittee. 1. Notice of Monetary Counterclaims and Fee Requests. If the Forest Preserve District of Cook County is a party to any civil legal action in state or federal court, the District’s Chief Attorney shall provide notice to the Litigation Subcommittee (as defined below) prior to a filing for monetary counterclaim, request for monetary sanctions, request for statutory reimbursement and/or request for fees in excess of $50,000. If the Chief Attorney is unable to provide notice to the Litigation Subcommittee in advance of filing, the Chief Attorney shall inform the Chair of the Litigation Subcommittee in advance of filing and provide notice to the Litigation Subcommittee at its next scheduled meeting. 2. Settlement. The District shall request authority from the Litigation Su
Action: approve
Result: Pass

21-0346

Fri, 27 Oct 2023 17:16:40 GMT

File #: 21-0346
Ver.: 1
Agenda #:
Type: Resolution
Title: PROPOSED RESOLUTION A RESOLUTION RELATING TO AND PROVIDING FOR THE SUBMISSION OF AN ELECTION RESOLUTION REQUIRING THE PROPOSITION OF INCREASING THE LIMITING RATE FOR THE FOREST PRESERVE DISTRICT OF COOK COUNTY, ILLINOIS, TO THE VOTERS OF SAID FOREST PRESERVE DISTRICT AT THE GENERAL ELECTION TO BE HELD ON THE 8TH DAY OF NOVEMBER, 2022 WHEREAS, the Forest Preserve District of Cook County, Illinois (the “District”), is subject to the Property Tax Extension Limitation Law of the State of Illinois, as amended (“PTELL”); and WHEREAS, the Board of Commissioners of the District (the “Board”) does hereby find and determine that the limiting rate for the District is not sufficient to provide funds to pay the cost of conserving and restoring land to good health, protecting the water quality of rivers, lakes, and streams, providing natural flood water storage, protecting wildlife habitat, protecting forests to improve air quality, improving and maintaining existing forest preserves and trails of said District, and other lawful purposes of the Forest Preserve District of Cook County; an
Action: approve
Result: Pass

21-0363

Fri, 27 Oct 2023 17:16:40 GMT

File #: 21-0363
Ver.: 1
Agenda #:
Type: Recommendation of the Finance Subcommittee (Litigation)
Title: RECOMMENDATION OF THE FINANCE SUBCOMMITTEE (LITIGATION) Finance Subcommittee Meeting on Litigation - 6/22/2021 The Finance Subcommittee on Litigation met on the above listed date and recommends the following for approval: Proposed Settlements Approved Fiscal Year 2021 to Present: $2,603,912.63 Proposed Settlements to Be Approved: $0.00 Legal Fees Approved Fiscal Year 2021 to Present: $354,128.54 Legal Fees for 6/22/2021 to Be Approved: $80,124.69
Action: recommend for approval
Result: Pass

21-0364

Fri, 27 Oct 2023 17:16:40 GMT

File #: 21-0364
Ver.: 1
Agenda #:
Type: Recommendation of the Finance Subcomittee (Workers' Compensation)
Title: RECOMMENDATION OF THE FINANCE SUBCOMMITTEE (WORKERS’ COMPENSATION) Finance Subcommittee Meeting on Workers’ Compensation - 7/22/2021 The Finance Subcommittee on Workers’ Compensation met on the above listed date and recommends the following for approval: Workers’ Compensation Claims approved Fiscal Year 2021 to present: $402,841.90 Workers’ Compensation Claims to Be Approved: $100,000.00
Action: recommend for approval
Result: Pass